Free Refund Policy Generator for WordPress Site — GDPR Compliant

🇪🇺 Key GDPR Requirements

The GDPR (General Data Protection Regulation) is the world's most comprehensive data privacy law, applying to any organization that processes data of EU residents — regardless of where the organization is based. Non-compliance can result in fines of up to €20 million or 4% of annual global turnover, whichever is higher.

• Lawful basis for processing must be identified and documented (consent, contract, legitimate interest, etc.)
• Privacy by design and default must be embedded in your systems
• Data subjects have the right to access, rectify, erase, and port their data
• Data breaches must be reported to supervisory authorities within 72 hours
• A Data Protection Officer (DPO) is required for large-scale processing of sensitive data
• Data Processing Agreements (DPAs) required with all third-party processors
• International transfers outside the EEA require specific safeguards (SCCs, adequacy decisions)

WordPress Site — Specific Considerations

WordPress sites collect data through comments, contact forms, analytics plugins, and e-commerce plugins like WooCommerce. WordPress itself stores commenter IP addresses by default. The vast plugin ecosystem means data collection can vary dramatically — each plugin may set cookies, collect user data, or send data to third-party services. Your privacy policy must reflect the actual plugins installed on your site.

Data typically collected by WordPress Site businesses: commenter name, email and IP address, contact form submissions, analytics data, WooCommerce customer and order data, login account data, plugin-specific collected data

• WordPress comment system IP address collection
• Contact form plugin data retention (WPForms, Contact Form 7)
• WooCommerce customer and order data
• Analytics plugin disclosure (MonsterInsights, Site Kit)
• Caching and CDN data processing disclosure